5 Reasons Your Business Needs a Hard Drive Backup

Are you keeping track of your enterprise data that is changing every day? New records add up in a day, old records get deleted, or files get overwritten by mistake. Maybe new copies are created out of it, leaving the old file stuffed inside a folder (without a proper naming convention) and long lost forgotten. Or maybe you have accidentally hit a Delete instead of Save without thinking through fast. Imagine, even more horror at a hard drive crash!

In today's business, losing one day’s worth of critical data; (say customers' orders) equates to thousands of dollars. The way you store, save and handle your data in everyday lives- chances of good old-fashioned mistakes can invite serious risks of data loss. In most cases, you might not even be aware of the common reasons that pose real risks. You might think that you are proactive and alert, so you would not need an external hard drive backup solution.

But statistics say otherwise. Take a closer look.

Common Causes of Data Loss

The common cause for data losses could be anything. But for most data loss in business, the primary cause is hard drive malfunction or hard drive failure. The rest of the causes entails human error, hardware destruction, theft, virus attacks, and software system corruption. Here’s the data:

  • Nearly 40% of data loss incidents account for hard drive failure and power surges,

  • Human errors account for 29% of data loss incidents,

  • Software damage or corruption accounts for 13% of data loss,

  • Theft of hardware accounts for 9%,

  • Computer viruses account for 6% of data loss incidents; and

  • Hardware destruction (due to floods, thunder, and lightning, fire) accounts for 3% of data loss incidents.

causes of data loss

Why Hard Drive Backup?

It’s better to be safe than sorry.

Experiencing a tragic loss of data and its potential impact is possibly the worst nightmare for a business. Sadly most of us don’t realize the importance of having an offsite backup until it’s needed urgently. Just like a spare tire in your car’s trunk, creating copies of your hard drive can save you from potentially permanent loss or disaster. Therefore, you must create copies of existing data and preserve them at a particular point in time. Moreover, you must repeat backups at intervals. That is to say, if it is a scheduled automated backup, the data gets automatically saved or backed up current. However, if it is a manual backup of autonomous databases that you miss out on running, changed files are not archived, saved, and the data is lost forever.

Now the Question Is: How to Backup Hard Drive?

Whether you are looking for hard drive backup for Mac or backup hard drive Windows 10, there are multiple ways through which you can backup hard drive. To perform hard drive system backup, you can :

  • Copy data from one drive to the other (local drive or a network drive),
  • Save the data to a hard drive partition (a distinct section created in the hard drive),
  • Backup hard drive to cloud to store data online; and
  • Save files on a USB drive. This includes USB flash drives or USB hard drives.

As you see, it's not too difficult to understand why you need a hard drive with backup. Let’s say if the personal records of a business are compromised, the implications of a breach or accidental deletion are devastating. Apart from the cost that mounts up 100x higher, your business reputation goes for a toss. Adding up to this, are the legal costs, fines, and cost of repairing events. Summing up, the major financial cost takes a toll on you.

What Would Data Loss Cost Your Business?

The 2020 survey report of Ponemon Institute on data breaches and cybersecurity incidents provides a complete picture of the cost of data breaches or data loss events. While healthcare breach costs an organization $7.1M, it costs $6.39 million on average for the energy industry. To understand the cost of a data loss event, especially industry by industry, take a look at the chart given below:


By now, you must be convinced of how important it is to back up your business information. If you are still unsure, here are some legit primary reasons that explain why your business needs a hard drive backup:

#1 Disasters can happen anytime without warnings

Disasters can range from ransomware attacks, malware or virus infection, human errors, theft, or natural disasters such as fire, thunderstorms, earthquakes, floods, tornados, or storms that can wreak havoc on critical business infrastructure.

Nearly 60% of businesses never open after being hit by a natural calamity. Imagine the irreparable loss if you have lost the customer database that was assembled over the years! Your business can lose critical data forever if you are not prepared with the right disaster recovery plan.

Data loss due to a disaster

Image courtesy:

#2 Hardware failure is inevitable

Did you know that 99% of the IT corporates have reported hardware failures as a primary reason for data loss or server downtimes? Of these, hard drive failure is the most common. While some hard drives crash due to mechanical failure, some due to possible misuse, others fail simply because the hardware has worn out. Other external factors of hard disk failure could be power outages, external heat, water/fire damage, or exposure to high magnetic fields. So if you are waiting to see the signs of a failing hard drive, it’s time for a hard drive backup recovery software as a part of the disaster recovery solution in place.

#3 Audit and Taxes record-keeping is mandatory

No matter the size of your business, if your business gets audited by the IRS (Internal Revenue Service), you need to keep records of several years for audit and regulatory checks. Obviously, you won't want to be fined hefty if you fail to present the financial records, right? Audit logs, supervisory review reports that are archived, bill receipts — each file is critical for business success. Without proper documentation, how would you support those expenses? This is where you need the best hard drive backup software to keep data backups accurately of all those records.

#4 Getting up and running (after a disaster occurs) is vital

Suppose your business becomes impacted by system downtime. High-profile outages result in a slowdown of business. At this point, how would you ensure availability to your customers? How would you deliver high levels of uptime to bring that your business is back online? Most likely, your competitor will steal your customers when you are still recovering from a disaster. This is where you need a hard drive backup storage to backup data intelligently in a different location. After all, the backed-up duplicate copies in multiple places can help you stay up and running in all circumstances.

#5 Multiple data backups save more money in the cloud environments

In today’s organizational physical data center, no doubt modern hard drive system backup that acts as primary storage facilitates stronger native capabilities. But, large data center backups are often expensive as they consume more office space and produce a significant amount of heat. Rather, why not move data to the cloud? Cloud computing and applications not only maximizes your storage space but also significantly cut down expenditures. Besides, cloud backups are excellent for providing additional redundancy, security, and data availability.

Let Zmanda Beat the Odds

Whether you turn to hard drive backup for Windows 10 or Mac, sadly, at some point in time, the hard drive will fail you. But that's not the end of the world. Remember, the data stored and lost are recoverable. This is where the Zmanda Backup Engine gives you full insight into the backup jobs while drastically improving RTO and RPO objectives. Zmanda outperforms other backup solutions with its cloud-native backup solution, thereby saving time by making your infrastructure management truly effortless.

With Zmanda, you no longer need to be constrained with the RPO of hours or days of legacy backup tools because, with Zmanda, you can take your RPO down to seconds!

Trusted by more than 1 million businesses across the world, Zmanda delivers the next generation of data availability and non-stop business continuity. Thanks to Zmanda’s high availability suite that makes disaster recovery truly painless with automatic failover. Zmanda data recovery and business continuity not only supports hard drive image backup but also lets you back up to tape, offsite tape libraries, disks (DAS, NAS, SAN, file servers, RAID), & optical jukeboxes. No other backup software offers such comprehensive backup and storage solutions.

What more, if you want to take your point-in-time backups for long-term storage to the next level, you can find out yourself by switching to the best hard drive backup and recovery software today!